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Microsoft Excel 2003 Functions and Formulas

Count the Number of Cells That Meet a Condition

Summary: Count the number of cells in a range that meet a specified criterion.

You may need to determine how many cells in a given range meet a certain condition. You might want to count how many values in a list are above a certain number. Or, for example, how many of your employees listed in a Human Resources spreadsheet are managers.

Use the Microsoft Excel 2003 function =countif to perform this task.

Take this list of employees, their job titles, and salaries:


A B C
1 Matt Customer Service $22,000
2 John Sales $34,000
3 Jane Executive $52,000
4 Mary Manager $46,000
5 Sue Sales $28,000
6 Mark Customer Service $25,000

Syntax:

=countif(RANGE,CRITERION)

RANGE is the range of cells you want to count.

CRITERION is the condition you want to specify to count.

For example, to count the number of people in Sales:

=countif(B1:B6,"Sales")

This will return 2, the number of employees you have in sales.

Or, if you want to find out how many employees have a salary over $30,000, use:

=countif(C1:C6, >30000)

This will return 3.

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Last Modified on: July 13, 2008, at 12:04 A.M. EDT

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