For businesses and entities using Social Security Numbers as account IDs, entering such numbers in a spreadsheet can prove taxing.
Microsoft Excel 2003 has a cell formatting feature that can save a few keystrokes, useful when entering dozens, if not hundreds or thousands of numbers. Instead of typing numbers in the 111-11-1111 format, just key in the numbers and Excel will add the dashes.
1. Select the cells that will contain Social Security Numbers. Or, select a group of cells that already contain such numbers keyed in without the dashes.
2. Select "Format" - "Cells", press CTRL-1, or right-click and choose "Format Cells".
3. The multi-tabbed "Format Cells" dialog box appears. Click the "Number" tab.
4. Underneath "Category", click "Special".
5. Make sure the Locale pull-down says "English (United States)" or similar.
6. Underneath "Type", click "Social Security Number".
7. Click "OK" to close the dialog box.
Applying a Social Security Number style to a group of cells in a Microsoft Excel 2003 spreadsheet
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